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The Administration Team is responsible for preparing financial reports for grants or audit reports for EU grants. A member of the Administration Team will liaise with the PI to discuss the requirements of the financial report.

In case of EU grants the administrator will require timesheets for all staff members working on the EU project to be appropriately filled in and signed. Timesheets should be prepared and signed off monthly, as the auditors will question the validity of the report if timesheets appear to have been signed retrospectively.

Timesheets are managed via an online tool OTTER - the Oxford Tool for Timesheet Entry and Reporting.

This system allows administrators to set up employees and grant information so that timesheets can be requested, recorded and approved electronically on a monthly basis. Report functions are provided to support day-to-day management of grants and to satisfy sponsor audit requirements. For more information please speak to Becky Norris

SOP on how to use OTTER